Platform — PointFlow

A counter your team masters in minutes.

Big tiles, instant search and a barcode scanner. Take whatever the customer has, split it across methods, park a sale while you serve the next person, and print or skip the receipt.

Cash, card and mobile money — split a single sale across them
Sell by weight for produce, deli and bulk
Manual price entry for anything off-catalogue — a built-in keypad
Gift cards, store credit, refunds linked to the original sale, and loyalty points customers earn
Hold and recall sales, so the queue keeps moving

Know what's on every shelf, in every shop.

Stock counts down as you sell. Each branch keeps its own, you move it between them in a tap, and you're nudged before you run out.

Per-store stock and transfers between branches
Stocktakes that post the variance for you
Low-stock alerts, purchases, goods received and supplier returns
Scan an unknown barcode to create the product, print your own barcode labels, or import products from CSV

Proper books, kept without an accountant's brain.

A real double-entry ledger sits behind the friendly screens. Sales, expenses and bills file themselves, so the reports are always ready.

UK 9-box VAT return in the Making Tax Digital format, or Ghana's monthly GRA VAT return figures
Profit & loss, balance sheet and cash flow
Invoices and proformas, with VAT charged per line
Receivables, payables, budgets, bank reconciliation, multi-currency

From rotas to payslips, in the same system.

Your team's details, hours and leave sit next to everything else. Come payday, the calculations are done and the payslips are ready.

UK PAYE, NI and pension, with payslips, P32, P60 and a BACS payment CSV
Ghana PAYE on GRA bands, SSNIT and Tier 3, with a bank / MoMo file
Clock-in at the till, shifts, leave requests and approvals
Tax rates imported per year — never hard-baked

Controls that protect the till.

A lot of shrinkage happens at the counter. PointFlow asks for a manager's approval before money goes back to a customer or an item comes off a sale, and writes every one down. Turn on "second person must approve" so nobody can approve their own.

Refund and void approvals

A manager's PIN before a refund, or before anything comes off a sale already rung up, on by default. A mis-scan can be undone straight away, and the approver's name is kept every time.

Discount limits

Discounts up to 10% of the sale go straight through. Anything bigger needs a manager.

No free reprints

The first receipt prints freely. Every copy after it needs a manager and prints as DUPLICATE.

Close the Day

Count the drawer against expected cash, see card and MoMo takings and the VAT collected, and record any difference.

A PIN for every person

Each member of staff signs in with their own PIN, so every sale and refund has a name on it.

Auto-lock

An idle till locks itself after the time you choose, so a till left alone doesn't stay signed in.

Built for Ghana and the UK.

Pick your country when you set up. Currency, tax, the VAT return, payroll and payment methods follow. Switch VAT on once you're registered.

Ghana

Cedis, GRA VAT and mobile money, built in.

Prices in cedis. VAT, NHIL and GETFund (currently 15% + 2.5% + 2.5%) on standard-rated items, with zero-rated and exempt items supported
Monthly GRA VAT return figures, with NHIL and GETFund shown separately, exported to PDF, Excel or CSV
Mobile money recorded at the till, whether the customer pays by MTN MoMo, Telecel Cash or AT Money
Payroll with PAYE on GRA bands, SSNIT and Tier 3, and a bank / MoMo payment CSV

PointFlow isn't connected to GRA's E-VAT system and isn't certified by GRA. If GRA has onboarded your business to E-VAT, your tax invoices must come from a GRA-certified E-VAT system.

United Kingdom

Pounds, UK VAT and PAYE.

Prices in pounds, with standard, zero-rated and exempt VAT per item
9-box VAT return, exported as an MTD file with your HMRC period key for your bridging software
Cash and card recorded at the till, alongside your own card machine
Payroll with PAYE, NI and pension, payslips, P32, P60 and a BACS payment CSV

PointFlow doesn't file with HMRC itself. VAT returns go through your MTD bridging software, and payroll RTI through your HMRC-recognised payroll software.

VAT returns come with Pro and Enterprise. Payroll comes with Enterprise. Compare plans

The things you only notice when they're missing.

Works offline

Lose the internet and the till carries on; every sale is saved on the device.

Roles & access

Permissions per role, with PIN or passkey sign-in. Everyone sees only what they should.

Tamper-evident audit

A chained record of every refund, price change and pay run, kept on every plan. Review it in the Governance centre on Enterprise.

Any device

Runs in a browser on a tablet, phone or computer, and installs like an app. No special hardware.

Automatic backups

While PointFlow is open: hourly snapshots on the device and, on Chrome and Edge, a backup folder you choose. Download a password-protected backup file any time.

Your data, yours

Your shop's records are stored on your device, not on our servers. Export sales, products, stock and customers on any plan; full-range sales reports on Pro.

Sell, stock, account, pay — one place.